{"id":1897,"date":"2025-11-01T13:38:46","date_gmt":"2025-11-01T13:38:46","guid":{"rendered":"https:\/\/actuallydata.net\/craft\/?page_id=1897"},"modified":"2025-11-29T17:08:49","modified_gmt":"2025-11-29T17:08:49","slug":"data-protection","status":"publish","type":"page","link":"https:\/\/actuallydata.net\/craft\/data-protection\/","title":{"rendered":"CRAFT Data Protection Statement"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Last updated: November 2025<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">At CRAFT, we take data protection seriously \u2014 not just because it\u2019s a legal requirement, but because it\u2019s the right thing to do. Our work is all about helping charities use data with confidence, so it\u2019s important that we lead by example.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This page explains how we protect your personal data when you use the CRAFT platform, including the Academy, the Crew Forums and any tools you access through Actually Data Analytics.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Our Commitment<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We\u2019re committed to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Using your data fairly, transparently and only for what you\u2019ve agreed to<\/li>\n\n\n\n<li>Collecting only the information we need to run CRAFT and improve your experience<\/li>\n\n\n\n<li>Keeping your data secure through strong technical and organisational measures<\/li>\n\n\n\n<li>Never selling your data or sharing it for external marketing<\/li>\n\n\n\n<li>Giving you control over your information at all times<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What Personal Data We Collect<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on how you use CRAFT, we may collect:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Account Information<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">When you sign up (free or paid membership) we collect your name, email address and password.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Profile Information<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You can choose to add optional details like your job role, organisation or areas of interest.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Forum Participation<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Posts, replies, messages, and profile photos you choose to share in the Crew Forums.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Course Activity<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Progress through Academy courses, quiz results and completion status.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Technical Data<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">IP addresses, browser type, device information and standard analytics used to maintain site performance and security.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Tool Usage (CRAFT Forge Apps)<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For tools that process files (like the Data Quality Checker), we do <strong>not<\/strong> store uploaded data.<br>Files are processed temporarily, results are generated, and the data is discarded immediately after.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How We Use Your Data<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We use your personal data to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create and manage your CRAFT account<\/li>\n\n\n\n<li>Provide access to courses, tools and forums<\/li>\n\n\n\n<li>Track your learning progress<\/li>\n\n\n\n<li>Moderate community spaces and keep the environment safe<\/li>\n\n\n\n<li>Improve site performance, tools and user experience<\/li>\n\n\n\n<li>Send essential service emails (e.g., membership info, course updates, forum notifications)<\/li>\n\n\n\n<li>Send optional newsletters or updates \u2014 only if you\u2019ve opted in<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">We only use your data where we have a lawful basis (legitimate interest, consent, contract or legal obligation).<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How We Keep Your Data Secure<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We use a combination of technical and administrative measures, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Encrypted connections (HTTPS\/TLS)<\/li>\n\n\n\n<li>Secure hosting and firewalls<\/li>\n\n\n\n<li>Role-based access controls<\/li>\n\n\n\n<li>Regular monitoring for vulnerabilities<\/li>\n\n\n\n<li>Limited administrator access<\/li>\n\n\n\n<li>No unnecessary retention of uploaded tool data<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">We treat your information with the same care we expect charities to show their supporters\u2019 data.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Who Has Access to Your Data<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Your data is accessed only by:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Actually Data \/ Actually Data Analytics staff who maintain CRAFT<\/li>\n\n\n\n<li>Trusted service providers who help run the platform (such as hosting, membership systems or analytics), all under strict data-processing agreements<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">We <strong>never<\/strong> share your data with third parties for advertising or unrelated purposes.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How Long We Keep Your Data<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Account info: kept while your membership is active<\/li>\n\n\n\n<li>Forum content: retained to preserve discussions unless you request removal<\/li>\n\n\n\n<li>Course data: kept for as long as your account exists, so you can return to your learning<\/li>\n\n\n\n<li>Uploaded files in tools: <strong>not stored<\/strong> \u2014 deleted immediately after processing<\/li>\n\n\n\n<li>Cookies: as described in our Privacy Policy<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You can request we delete your account at any time.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Your Rights<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Under data protection law, you have the right to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access your personal data<\/li>\n\n\n\n<li>Correct inaccurate information<\/li>\n\n\n\n<li>Request deletion of your data<\/li>\n\n\n\n<li>Restrict or object to certain types of processing<\/li>\n\n\n\n<li>Export your data in a common format<\/li>\n\n\n\n<li>Withdraw consent where consent was the legal basis<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">To exercise any of these rights, contact us at:<br><strong>anthony@actuallydataanalytics.com<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We aim to respond within 30 days.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>International Data Transfers<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">CRAFT may use third-party services that store data outside the UK\/EU.<br>Where this happens, we ensure appropriate safeguards are in place (such as Standard Contractual Clauses).<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Updates to This Statement<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We may update this page to reflect improvements to CRAFT or changes in legislation.<br>A version number and review date will be included so you always know what\u2019s current.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Questions or Concerns?<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019d like to discuss anything in this statement, or you have questions about how your data is handled, please get in touch:<br><strong>anthony@actuallydataanalytics.com<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We\u2019re here to help, and we take every query seriously.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Last updated: November 2025 At CRAFT, we take data protection seriously \u2014 not just because it\u2019s a legal requirement, but 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