Gift Aid Submission Tool

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Take the stress out of Gift Aid claims

The Gift Aid Submission Tool helps UK charity teams prepare and validate their donation data for HMRC claims without manual effort, spreadsheets, or guesswork. It’s designed for fundraising and finance teams who want a fast, reliable way to check and submit Gift Aid claims in the correct format — with confidence.

Simple, Compliant, and Built for Charities

F.A.Q

What the Gift Aid Submission Tool does

Gift Aid boosts eligible donations by up to 25%, but the process of preparing and submitting claims can be time-consuming and error-prone. This tool automates the heavy lifting: it checks your data for issues, highlights missing or ineligible records, and generates an HMRC-ready file you can use straight away.

How it works

1. Upload your donation data (from CRM export, CSV, Excel, or supported systems)

2. The tool validates records, flags errors, and shows what needs attention

3. Generate a properly formatted HMRC Gift Aid submission file

4. Submit via HMRC Charities Online or your usual submission workflow

No fiddly formatting, no manual error checks — just cleaner data and a file that meets HMRC requirements.

What you get

  • Automated validation that catches common issues like missing fields or invalid formats
  • Clear prompts to fix or review problem records
  • A correctly structured file ready for HMRC submission
  • Audit-friendly checks and summaries to support compliance and reporting

By reducing manual effort and preventing mistakes, the tool ensures you claim what you’re entitled to faster and more accurately.

Who this is for

The Gift Aid Submission Tool is ideal for:

  • Fundraising teams responsible for HMRC Gift Aid claims
  • Finance teams managing regular donations and large datasets
  • Small charities looking to streamline admin and increase revenue
  • Organisations that want dependable, repeatable submission processes

It fits cleanly into your existing workflows and complements other CRAFT tools.

Why it matters

Gift Aid can significantly increase your income over the year, but issues in your data or incorrect submission formats can delay or reduce what you reclaim. This tool:

  • Saves hours of manual checking
  • Reduces submission errors
  • Improves confidence and compliance
  • Lets you focus on fundraising, not admin

In short: fewer spreadsheets, fewer mistakes, and more Gift Aid claimed.

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